{"id":6158,"date":"2017-10-19T18:00:33","date_gmt":"2017-10-19T15:00:33","guid":{"rendered":"https:\/\/www.efrontlearning.com\/blog\/?p=6158"},"modified":"2017-10-19T13:07:23","modified_gmt":"2017-10-19T10:07:23","slug":"just-time-training-best-practices-adopt-business","status":"publish","type":"post","link":"https:\/\/www.efrontlearning.com\/blog\/2017\/10\/just-time-training-best-practices-adopt-business.html","title":{"rendered":"What is Just-in Time Training (and the Best Practices to Adopt it for your Business)"},"content":{"rendered":"
Just a few years back, everyone was at the mercy of schedules, availability, and even circumstances to get any type of service. TV schedules dictated entertainment. The chance of a cab passing by was what determined whether or not somebody got a ride. Classes had to be scheduled in advance so learners will know when and where the session will be.<\/span><\/p>\n

<\/p>\n

With today\u2019s advances in technology, on-demand services have been integrated into almost all aspects of everyday life.<\/strong> Media streaming services made-on-demand entertainment an industry standard. Mobile apps can now book transportation with just a button press. <\/span><\/p>\n

Courses or needed information can now be accessed anytime by learners<\/strong><\/a> through what is called j<\/span>ust in time training<\/span> (also called <\/span>JIT training<\/span>).\u00a0\u00a0<\/span><\/p>\n

Having to wait for the next classroom session has already become a thing of the past.<\/strong> No need to wait for weeks or months for the next available class schedule. With <\/span>JIT training<\/span>, it\u2019s now possible to learn information \u2013 anytime, anywhere.\u00a0\u00a0<\/span><\/p>\n

Moreover, the era of sitting in front of a desktop or laptop to take an hour-long eLearning course<\/a> is long gone.<\/strong> The ability to take short courses through mobile internet and mobile devices has made learning-on-the-go become a possibility. \u00a0Through the help of today\u2019s technology, learning has definitely hopped onto the on-demand service bandwagon too.\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/b><\/p>\n

\n
The era of sitting in front of a desktop or laptop to take an hour-long eLearning course is long gone.<\/blockquote>\n \n Share on <\/span>\n \n <\/path>\n <\/svg>\n <\/a>\n <\/div>\n

What is Just in Time Learning?<\/h3>\n

There is actually no set Just in Time Training definition<\/strong>. However, the main gist is that it\u2019s an approach gives employees the much-needed information right exactly when they need it. Think of it as another on-demand service \u2013 but more specific for employee training.\u00a0\u00a0<\/span><\/p>\n

The best example of just in time training <\/strong>is when an employee needs to access product information.<\/strong> Take a sales representative as an example. This rep needs customer-critical information in order to answer queries about a certain product or service.<\/span><\/p>\n

With just in time learning<\/strong>, this employee can just go online using their mobile device and search the company database for the appropriate information or the corresponding short course.<\/strong> This provides access to the right information, at the right place, and at the right time; hence the name \u2018just in time.\u2019 <\/span><\/p>\n

This approach works best with learners who do not have much time to spend in front of a computer. Sales representatives, construction personnel, and field scientists are some of the people who would greatly benefit from this type of training method. <\/span><\/p>\n

What is needed to adopt Just in Time Training to the business?<\/h2>\n

Just-in-time learning doesn\u2019t automatically apply to any business.<\/strong> There are particular organizations that will be a perfect fit for it. It\u2019s matching the right culture, with the proper tools, and the right type of learners that will determine the success of any JIT approach. Here are six elements that will determine if a business is ready for JIT learning.<\/span><\/p>\n

\"What<\/p>\n

1. A Cultivated Culture of Learning<\/h3>\n

JIT training<\/strong>, would require a lot of support and effort from the business.<\/strong> The most important aspect is the cultivation of a learning culture<\/strong><\/a> in the organization. In order to adopt a <\/span>just in time training model<\/span> successfully, learning has to be a fundamental part of the business. <\/span><\/p>\n

In this regard, training is not treated as a separate process, but rather an integral aspect of the business itself.<\/strong> A well-cultivated learning culture equates to the company\u2019s training program as one of the best ways to produce business results.<\/span><\/p>\n

2. The Use of Responsive Technology<\/h3>\n

Responsive technology is the key to successfully employing just in time training methods.<\/strong> Since this approach puts flexibility as its number one driver, the tech to deliver it has to be adaptable too. <\/span><\/p>\n

The JIT methodology is most effective for personnel who work in the field;<\/strong> thus, is mostly used by employees that do not have much face-time with computers. Most of its learners will be utilizing mobile devices and mobile internet<\/strong><\/a> to take the courses.<\/span><\/p>\n

The intended audience needs these courses and technologies \u2018to-go.\u2019<\/strong> \u00a0And since this is the case, technology – like the company\u2019s learning management system and courses – have to be accessible on multiple devices and platforms like computers and mobiles.<\/span><\/p>\n

3. Short, yet highly Relevant Content<\/h3>\n

The intended audience is always the biggest consideration in terms of designing courses.<\/strong> The same goes for <\/span>just in time training<\/span>. Due to the nature of their work, target learners have limited time online. <\/span><\/p>\n

This, therefore, means that the usual forty-five minute to one-hour eLearning module just won\u2019t be the best way of delivering courses. Content<\/strong><\/a> for <\/span>just in time learning methods<\/span> should be short, yet highly relevant \u2013 about one to a maximum of five minutes long.<\/span><\/p>\n

4. Content focused on Work-Related Competencies<\/h3>\n

Content should be short, yet relevant.<\/strong> And to be pertinent in such a limited amount of time, will definitely be a challenge. The best way to address this is to focus solely on courses that address actual competency gaps. Courses that address these issues attribute effectiveness to two points: careful analysis and sound data gathering methodologies.<\/span><\/p>\n

Although course creation might be the least demanding task in creating just in time training<\/strong> content, the bulk of the work rests on data gathering and analysis.<\/strong> Employee feedback<\/strong><\/a> surveys, focus group discussion, and on-the-job observations are excellent sources of data. <\/span><\/p>\n

Get both data<\/strong><\/a> and analysis<\/strong><\/a> right and you can produce very effective courses utilizing this approach.<\/span><\/p>\n

5. A System that Categorizes and Organizes Courses Efficiently<\/h3>\n

The biggest demand of employees in this type of training approach is that courses must be categorized and organized in such a manner that searching for them is easy.<\/strong> Having a powerful learning management system that can quickly and efficiently search and display results is also a big plus.<\/span><\/p>\n

Categorizing courses help learners find whatever they need with the least possible amount of time and effort. Thus, no opportunity is missed and the integrity of learning \u2018just in time\u2019 is upheld.<\/span><\/p>\n

6. The Inclusion of the Social Aspect of Learning<\/h3>\n

One of the drawbacks of just-in-time training is that almost all courses are asynchronous.<\/strong> This means that there are no facilitators and that learners are left their own. In order to get more support to learners, social learning<\/strong><\/a> has to be enabled.<\/span><\/p>\n

This gives support to the learners by giving them access to learning peers, subject matter experts, and coaches. \u00a0<\/span>Just in time training examples<\/span> of social learning include FAQs for the course, discussion boards, and live chat.<\/span><\/p>\n

It\u2019s not everyone\u2019s cup of tea<\/h2>\n

Not all training approaches are equal and always regard utilizing Just in Time Training<\/strong> with great consideration.<\/strong> While on the training department\u2019s side, it might seem a very feasible and effective option. Implementing it will mean less time spent on designing and implementing courses. <\/span><\/p>\n

Do take note though that it might not even be an option especially if one or two of the six factors stated above (especially the learning culture), is missing.<\/span><\/p>\n

But, if you find can get the right organization with the right tools and resources employing the right set of learners,<\/strong> then you just might find a winning formula in JIT learning. And having all six factors doesn\u2019t automatically equate to the success of a JIT program, everything still depends on the training team\u2019s execution and follow through. \u00a0\u00a0<\/span><\/div>\n","protected":false},"excerpt":{"rendered":"

Just a few years back, everyone was at the mercy of schedules, availability, and even circumstances to get any type of service. TV schedules dictated entertainment. The chance of a cab passing by was what determined whether or not somebody got a ride. 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