{"id":5426,"date":"2017-04-27T15:40:49","date_gmt":"2017-04-27T15:40:49","guid":{"rendered":"https:\/\/www.efrontlearning.com\/blog\/?p=5426"},"modified":"2024-05-20T14:41:47","modified_gmt":"2024-05-20T11:41:47","slug":"efrontpro-reporting-features","status":"publish","type":"post","link":"https:\/\/www.efrontlearning.com\/blog\/2017\/04\/efrontpro-reporting-features.html","title":{"rendered":"Stay Ahead Of Your Training Program With eFront Reports"},"content":{"rendered":"
You wouldn\u2019t drive with your eyes closed. Similarly, you shouldn\u2019t run your training program without keeping track of its progress.\u00a0eFront\u2019s LMS Reporting functionality gives you exactly that: an overview of the progress of your <\/strong>training program<\/strong><\/a>, combined with actionable insight on your learners, instructors, and courses at multiple levels.<\/p>\n

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In this post, we will have a look at how\u00a0LMS reporting works and what it offers:<\/p>\n

Getting Insights For Learning Evaluation<\/h2>\n

The aptly-named Reports page is where you\u2019ll find all Reports-related functionality.<\/p>\n

eFront<\/strong><\/a>\u00a0comes with a number of built-in, turn-key analytics that cover all major platform entities: the overall System, Users, Courses, Curriculum, Tests, Surveys, SCORM units, and Certificates. There\u2019s also a Timeline-style report that serves as a log — tracking system and learner-related events.<\/p>\n

Upon entering the Reports page, you\u2019ll be greeted with an overview of statistics for the current day (users active, course completion, logins, etc.), courtesy of the Systems Report.<\/p>\n

Like in all other reports, there\u2019s a filter button in the top left that lets you narrow the scope of the learning evaluation<\/strong><\/a> according to a set of criteria. Filtering is a powerful tool that allows you to “zoom-in” and get reporting only about the subset of the overall activity that you\u2019re interested in, and further explore the performance of e.g. a particular Branch, User type, Audience, Group, etc.<\/p>\n

Equally important are the date options, which allow you to focus on a particular time span.<\/strong> You can select one of several quickly accessible predefined time periods (Today, Yesterday, Week, Month, Year) or ask to see the data for a custom period.<\/p>\n

Also available in the various Report tabs is an “Export<\/strong>” button, which allows you to save the eLearning analytics you see in a CSV (Comma Separated Values) file, that can be imported into Excel, processed with a large number of tools (e.g. popular statistics packages like R and SPSS), or even manipulated programmatically.<\/p>\n

Let\u2019s see filtering in more detail:<\/p>\n

See Only What You Need<\/h2>\n

As we already mentioned, Filters are a powerful tool for working with\u00a0reporting, as they allow you to narrow down the available information to just the items that you want to see or that warrant further examination.<\/p>\n

You can access the filtering panel in any Report tab<\/strong> by clicking the button with the little siphon icon labeled “Filter<\/strong>“.<\/p>\n

The panel that will pop up allows you to define a list of criteria, and use them to narrow down the reporting (e.g. constrain the statistics shown to a particular Group or to a number of specific Branches).<\/p>\n

Filter Criteria include items such as User Type, Group, Job, Skill, Audience, and Branch.<\/strong> You can also specify whether you want to include sub-branches and whether to constrain your report to just the active users or users that have been idle for more than a number of days.<\/p>\n

For example, to just see learning measurement figures about the learners of a specific Branch in your report, visit the User report tab, open the Filter panel, select the Branch that you are interested in, and then click “Submit”.<\/p>\n

From now on, and for as long as the filter is active, any statistics and graphs you see in the resulting report will only track the users belonging to that particular Branch.<\/p>\n

For any active filter, the applied criteria are shown as small tags on a special filter bar (e.g.: Branch: NY Offices). Clicking on the “X” next to one of these will disable that particular criterium.<\/p>\n

You can also save filters so that you can access them at a later stage<\/strong> with a single click from the Filter button (which also serves as a drop-down menu). To save a custom filter click on the green “Save Filter” option on the filter and enter a name for your saved filter (e.g. “Branch X users”) on the dialog that appears.<\/p>\n

Automate Your Day-to-Day<\/h2>\n

Aside from going into the eLearning reports<\/strong><\/a> section and checking stuff yourself, you can also arrange for reports to come to you (or your company\u2019s CEO, or any stakeholder in your training program).<\/p>\n

Specifically, eFront allows you to schedule reports to be automatically emailed<\/strong> at a certain frequency to a list of recipients.<\/p>\n

To arrange for the System report (overall eFront portal statistics) to be periodically emailed, visit the System reports tab, and click the caret next to the “Export<\/strong>” button to select the “Schedule” options you want.<\/p>\n

A popup will appear, allowing you to determine the start date, send time and frequency (e.g. every day at 09:00), and the list of recipients. Clicking the “Schedule” button at the bottom of the popup will now activate the newly configured reporting schedule.<\/p>\n

LMS\u00a0Reporting and Mass Actions<\/h2>\n

eFront\u2019s “Mass Actions” feature refers to the platform\u2019s ability to bundle similar actions (e.g. enrolling multiple users to a course) and allow administrators to perform them with a single command.<\/p>\n

Mass Actions eliminate repetitive work by automating tasks that need to be performed to multiple users<\/strong> (e.g. to all members of a group, or to all learners enlisted to a particular course). The scope of a Mass Action (which users it should impact) is determined by the powerful filtering options we\u2019ve already covered.<\/p>\n

To access the feature, visit the Users tab<\/strong> in Reports — you\u2019ll find there a “Mass Actions<\/strong>” dropdown. You can click to open and see the available mass actions (just don\u2019t run one yet, unless you really want to perform it).<\/p>\n

The first step before running a Mass Action is to determine the users we want it to affect.<\/strong> We can do this using the Filter function to select users belonging to a specific Type, having some specific Job or Skill, or belonging to one or more Groups, Audiences or Branches (the unfiltered default, is of course, “all users”).<\/p>\n

After you\u2019ve used the filters to select only the desired users, you can now apply one of the available Mass Actions to them, which include:<\/p>\n